The most effective Project Management Office (PMO) reflects the culture and strategy of its organization and, more importantly, helps establish and maintain consistency, efficiencies, and the management of costs.
While each PMO is unique—having different powers, responsibilities, and focus depending on the organization—in general a it’s defined as: a permanent organizational unit responsible for the centralized and coordinated management of all projects. Possible tasks include the planning of the project portfolio, the development of project standards and PM strategies, the training of the project staff, as well as the monitoring and direct support of individual projects.
Several areas should be analyzed before establishing a PMO within an organization. These areas include:
- determining the PMO’s roles and responsibilities
- obtaining senior management backing and support
- developing a communication strategy
- focusing on providing immediate value
- ensuring alignment with the organizational strategy
The PMO, therefore, acts as a centralized management structure for a group of projects in an organization—aimed at ensuring standardization, reducing duplication, and leveraging resources such as people, technology, and communication.